Job Details

Salary : $35,000.00 - $40,000.00 Annually
Location : Grambling
Job Type: Full-Time Unclassified
Job Number: 202200322
Division: Academic Affairs
Department: COPS- Mass Communications
Opening Date: 07/03/2025
Closing Date: 10/31/2025 11:59 PM Central

Job Summary
Provide administrative support to the Mass Communication Department Head, the Department of Mass Communication, faculty, staff, and students throughout each academic semester. Provides assistance as a department representative for any visitors needing department information.

Job Duties & Responsibilities

The Administrative Office Manager will assume the following duties:

• Serve as the receptionist for the Mass Communications Department
• Greet all clients: students, staff and visitors with courtesy; Handle all client problems/concerns professionally and with patience; Answer incoming phone calls and transfer to appropriate employees; Must have solid verbal and written communication skills.
• Serve as the office manager for the Mass Communications Department
• Check campus mail daily and distribute to appropriate staff; Maintain departmental and personnel files; Complete departmental forms/reports; Maintain university/departmental calendar and give staff reminders as needed; Develop a log of availability for faculty/staff;
• Notify appropriate staff/vendors when repairs are needed for equipment.
• Order supplies/equipment as needed via the Banner requisition system.
• Complete annual inventory report of computers and other departmental equipment
• Send reminders for monthly faculty-staff meetings; record and dispense meeting minutes.
• Assist department head in dispensing announcements and constant contrast efforts.
• Assist department head by completing duties as assigned to include short-term projects, coordinating student workers, assisting with departmental events.
• Serve as contact person for service vendors and agencies.
• Other duties as directed by the Department Head of Mass Communication, Dean of College and the Provost and Vice President for Academic Affairs.

Qualifications
Minimum:

• Applicants should have at least a high school diploma
• Three years of professional office administrative experience with strong interpersonal communication and organizational skills

Preferred:

• A bachelor's degree

Supplemental Information
Applications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

State As a Model Employer
We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, short- term disablity, holidays, annual, and sick leave.
01

Do you possess a high school diploma?

• Yes
• No

02

Do you have three (3) years of professional office administrative experience with strong interpersonal communication and organizational skills?

• Yes
• No

Required Question