Job Details

Salary : $35,000.00 - $38,000.00 Annually
Location : Grambling
Job Type: Full-Time Unclassified
Job Number: 202200310
Division: Finance
Department: Strategic Management Services
Opening Date: 06/11/2025
Closing Date: 9/30/2025 11:59 PM Central

Job Summary
The Travel Specialist plays a key role in supporting the University's travel operations by coordinating and processing travel-related documents in compliance with state and institutional policies. This position serves as a point of contact for faculty, staff, and administrators, ensuring that all travel requests and related expenses are accurately documented and processed in a timely manner. The Travel Specialist is responsible for maintaining travel records, verifying compliance with PPM49 regulations, and assisting departments with understanding and navigating the University's travel procedures.

Job Duties & Responsibilities
The Travel Specialist performs the following:

• Monitors the issuance and usage of University Travel Credit Cards, and conduct training sessions to ensure cardholders understand all responsibilities and compliance requirements associated with card use.
• Assist with training faculty, staff, department personnel, and approvers on the University's travel policies, including the process for submitting claims.
• Perform various administrative duties, including maintaining organized and accurate files, records, and documentation related to travel.
• Review and process Request for Authorization to Travel (TAs) for compliance with PPM49.
• Coordinate and process travel-related bookings and payments, including vehicle rentals, conference registrations, airfare, lodging, and cash advances.
• Prepare and submit the quarterly mileage report in accordance with University policy.
• Assist in reviewing Travel Expense Reports to verify accuracy and compliance prior to reimbursement to faculty and staff.
• Collect and review Bank of America travel card statements, card logs, and all required supporting documentation from University cardholders.
• Support the implementation of system or procedural changes related to the travel process, ensuring tasks are completed efficiently and updates are clearly communicated to impacted users.
• Be available to work additional or modified hours, including weekends or extended days, as required particularly during the University's fiscal year-end closing process.
• Perform other duties as assigned in support of the Travel Office's operations.

Qualifications

Minimum:

• Minimum of 3 years of administrative, accounting, or travel coordination experience, preferably in a higher education or public-sector environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Attention to detail with the ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with Banner or similar financial systems is a plus.
• Knowledge of Louisiana state travel regulations (PPM49) is preferred, or willingness to learn.

Preferred:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred in related field, but not required).
• Experience working with the Louisiana Office of State Travel policies and procedures (PPM49).

Supplemental Information
Applications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

State As a Model Employer
We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, short- term disablity, holidays, annual, and sick leave.
01

Do you have a minimum of 3 years of administrative, accounting, or travel coordination experience, preferably in a higher education or public-sector environment?

• Yes
• No

02

Are you proficient in Microsoft Office (Excel, Word, Outlook)?

• Yes
• No

Required Question