Job Details

Salary : $26,386.64 - $32,000.00 Annually

Location : Grambling

Job Type: Full-Time Unclassified

Job Number: 202200235

Division: Finance

Department: Controller's Office

Opening Date: 08/20/2024

Closing Date: 11/30/2024 11:59 PM Central

Job Summary

To ensure timely payments to vendors, employees, and students.
Job Duties & Responsibilities

The Disbursement Specialist functions in the areas of:

• Match invoices to purchase orders
• Verify invoices with purchase orders
• Secure completion reports or department signature verifying merchandise received or service has been rendered
• Process invoices for payment and refunds
• Notify vendor of the proper procedures
• Work with receiving department regarding duplicate billing & receiving
• Assist various departments with researching and copying various documents (such as checks and invoices)
• Send emails to vendors and departments
• Process travel (advances and reimbursement)
• Make vendor address changes
• Process vendor checks
• Submit positive pay and direct deposit
• Prepare voucher packs
• Answer phone calls from various vendors and departments
• Reconcile payments with vendors (when vendors state a difference in payment from GSU)
• Liquidate purchase orders with a JV (close purchase orders) (Monthly)
• Submit 1099's to vendors
• Other duties as assigned

Qualifications

Minimum:

• Have good analytical skills.
• A strong sense for detail and organizational skills.
• Knowledgeable of MS Excel and MS Word.
• Have great communication skills, a friendly attitude and strong customer service skills.

Preferred:

• An Associate's Degree in a Business Related field
• Knowledge of Banner, Microsoft Office.

Supplemental Information

Applications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

Review of applicants will begin September 3rd, 2024 and will continue until position is filled.

State As a Model Employer

We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, short- term disablity, holidays, annual, and sick leave.

01

Do you have good communication and analytical skills with a strong sense for detail and organizational skills?

• Yes
• No

02

Do you have knowledge of MS Excel and MS Word?

• Yes
• No

Required Question